Manage user accounts for Tekla products
If you are an administrator level user in Tekla Online, you add and manage your company's user accounts in the system and assign online licenses to users. If you are a contract manager level user, you also manage contract renewals in the system.
The tool you use to manage accounts and licenses for Tekla products is called Tekla Online Admin Tool. The online license assignment and monitoring for existing user accounts is covered in more detail in Manage Tekla Structures online licenses. For information on managing contract renewals, see Manage renewals in Tekla Online.
Organization administrator responsibilities
Tekla Online administrators manage the access of the company's users to Tekla Online services and licenses. One or more people in your company can be administrators. The first user is invited to your Tekla Online organization group by a Trimble representative and given administrator rights and that person is then responsible for adding other users and administrators as necessary.
As an administrator, you are responsible for:
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Adding employees to your Tekla Online organization. Membership allows them access to restricted services that your company is entitled to.
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Assigning online licenses to your users for the Tekla products, features, and services that your company has bought. Licenses grant users access when they log in using their Trimble Identity.
- Removing people from your Tekla Online organization when they leave your company. Users may be able to continue using your company's licenses and associated Tekla Online services until you remove their account from the organization.
In addition to administrators, your company can also have people with contract manager rights, see Manage renewals in Tekla Online. As an administrator, you can view all past and pending renewals, but you cannot process them.
You can add a user as an employee with full access to Tekla's services or as an external license user to just give the user access to a license from your organization.
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Joining your Tekla Online organization does not give the user access to any shared models.
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The user does not need to be in your Tekla Online organization or any other organization to access shared models as long as they have a valid license from some organization.
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Use the Tekla Model Sharing Management Console to control access to your shared models.
Add users to your Tekla Online organization
User action is required. Instruct your users on how they can create their accounts and join the organization using your preferred method.
To improve the confidentiality of your data, Tekla Model Sharing stores the Tekla Online organization of the user. Being removed from an organization or joining a new organization disables the user's account in Tekla Model Sharing. The user can create a new account or change the email address if the user wishes to continue using the same account.
There are alternative methods for adding the users:
- You can invite users by adding their email addresses yourself. The users need to click a link on a confirmation email. Optionally, you can assign licenses to the users in the invitation so that they can start working immediately after accepting the invitation.
- You can make a link available to your users, who can use it to request employee membership in your Tekla Online organization. The users must make the request and you must approve the requests.
- On their Tekla Online user profile page, users can search for and request to join organizations as employees. Logged in users can access the profile page by clicking their name displayed at the top on any Tekla web page that allows users to log in. The organizations that users can see are limited based on the domain name in their email address. Users are added to your organization when you approve the request.
Resend an expired invitation
If the invited user does not accept the invitation within a week, the invitation link stops working. To be able to join the organization, the user must receive a new link.
Remove users from your Tekla Online organization
To improve the confidentiality of your data, Tekla Model Sharing stores the Tekla Online organization of the user. Being removed from an organization or joining a new organization disables the user's account in Tekla Model Sharing. The user can create a new account or change the email address if the user wishes to continue using the same account.
Add or remove Tekla Online administrator rights
Administrator rights allow a user to manage other users in the Tekla Online Admin Tool.
In addition to administrators, your organization can also have contract managers. Contract managers can process pending contract renewals in the Tekla Online Admin Tool. See Manage renewals in Tekla Online. Administrators can view all past and pending renewals, but cannot process them.