Manage access and roles in collections

You can manage access to collections and change user roles within the collection in the online AI Cloud Fabrication drawings Management Console.

In the Management Console, only administrators and collection editors can give access to a collection, or change a user's role in a collection. Additionally, the administrators can see all users that have access to all collections owned by your company account.

The access to collections is based on an invitation system. In the console, administrators and collection editors can invite either their entire company account or individual users, both internal and external. Everyone invited to a collection has either an editor role or a viewer role.

When using the AI Cloud Fabrication drawings feature in Tekla Structures, editors have access to all functionalities and can invite others to join a collection. Viewers are limited to creating drawings from collections.

Roles inside a collection

Users of collections can be divided into two groups: editors and viewers. Editors have full access to all functionalities within a collection. Viewers are limited to actions related to creation of drawings, but are not allowed to edit the content of collections. If users of a collection are external to the company account owning a collection, they cannot change the access or roles within a collection, even if given editor roles.

Roles inside collections can be changed in the Management Console.

For details about the tasks that the different roles are able to perform in Tekla Structures and in the Management Console, see the comparison tables in the “Role capabilities" section below.

Role capabilities

Management Console tasks

The following table describes what users with different roles are able to do in the Management Console.


Task	Editor role	Viewer role	External editor role	External viewer role
See list of collections	Yes¹	Yes¹	Yes¹	Yes¹
Add users to collections	Yes²	No	No	No
Remove user from collections	Yes²	No	No	No
Change user role	Yes²	No	No	No
Remove collections	Yes²	No	No	No

¹ Editors and viewers can only see collections they have been added to.

² Editors can only perform this action of collections they have been added to.

Tekla Structures tasks

The following table describes what users with different collection roles are able to do in Tekla Structures.


Capability	Editor role	Viewer role
Create new collections	Yes	Yes
View collections & library contents	Yes	Yes
Create AI Cloud Fabrication drawings	Yes	Yes
Add drawings to a collection	Yes	No
Remove drawings from libraries	Yes	No
Move drawings between libraries	Yes	No
Merge libraries	Yes	No
Edit collection and library properties (name, etc)	Yes	No
Remove libraries	Yes	No
Activate/inactivate libraries	Yes	Yes
Add a layout (for drawing creation)	Yes	Yes
Duplicate collections	Yes	No
Share collections (grant access)	Yes	No
Remove collections	Yes	No

Administrator role

By default, the company account administrators become AI Cloud Fabrication drawing administrators. In the Management Console, administrators can perform all tasks listed in the Management Console tasks table above. Additionally, they have access to the Users tab in the console, where they can see all users added to their company collections, add new users, remove existing users, and remove collections, without having been added to those collections. Administrators are also able to make collections Public so that anyone using a certain role or environment can access a collection. Administrators cannot do anything inside Tekla Structures unless added to a collection as an editor or viewer.

For more information about making collections public, see AI Cloud Fabrication drawings (Preview): Make a drawing collection public.

Show list of all collections you have access to

To show a list of all collections where you have either editor or viewer role in the Management Console:

Go to https://console.permissions.tekla.com/collections.
To manage the access to a collection or remove a collection, use the buttons at the top.

Give access to a collection

There are two ways to give access to a collection: You can either add individual users by email, or allow all of your company account users to access a collection.

On the Drawings & reports ribbon tab, open the AI Cloud Fabrication drawings ribbon menu and click Collections.
In the Collections dialog, select the collection that you want to manage, and click Share in the upper-right corner.
This opens the Users of the selected collection page for the active collection in the Management Console.
To give access to the active collection to an internal or external user, do the following:
1. In New user email, enter the user's email address.
2. In Select role, select Editor or Viewer.
3. Click Add user.
4. Click Save.
Only users that have a Tekla online profile can be added to a collection. If the online profile is not found, the email will appear in red.
To give access to a collection to your company account, do the following:
1. Go to https://console.permissions.tekla.com/collections.
2. Select the checkbox next to the collection which you want to share with your company account.
  You can select multiple collections.
3. In the Access column, select your company account.
Click Save changes.
Users added to a collection via their company account get viewer access. To give them editor access, you need to invite them by email to the collection and set their role to editor. The role you give to the individual users overwrites the company account’s default viewer role.

Remove access to collection

Go to https://console.permissions.tekla.com/collections.
Select the checkbox next to one or more collections and click the Manage users button at the top to access the Users of the selected collections page.

You can also access the Users of the selected collections page for the active collection from within Tekla Structures: In the Collections dialog, select the collection that you want to manage, and click Share in the upper-right corner.
Click the Remove access button at the top.

Remove a collection

Go to https://console.permissions.tekla.com/collections.
Select the checkbox next to one or more collections.
Click the Remove collection button at the top.
To confirm the removal of the selected collections, click Remove.