Drawing list

Tekla Structures
Tekla Structures

Drawing list

All drawings in a Tekla Structures model are displayed in the Drawing list dialog box. You can search, sort, select, and display drawings according to different criteria, and open the drawings displayed in the list. You can take snapshots of the drawings, and locate the drawing parts in the model, and to find out if a part is included in any of the drawings.

Document manager is enabled by default instead of Drawing list. All commands and buttons that would have launched Drawing list in earlier Tekla Structures versions will from version 2018i onwards launch Document manager. If you want to enable the old Drawing list instead, set the advanced option XS_USE_OLD_DRAWING_LIST_DIALOG to TRUE in the Drawing properties category of the Advanced options dialog box. If you do this, Document manager will be disabled.

For details about Document manager, see Document manager.

For details about issuing, freezing, locking and revising drawings, see Manage drawings.

Open Drawing list

To open the Drawing list dialog box, do one of the following:

  • In the model, on the Drawings & reports tab, click Document manager (Ctrl + L).

  • In an open drawing, on the Drawing tab, click Document manager (Ctrl + O).

  • Enter document manager in Quick Launch. You can also enter drawing list.

  • You can also customize the shortcut. You can find it in the Keyboard shortcuts dialog box by searching either document manager or drawing list.

What is displayed in the Drawing list



For more information
Issue, Ready for issuing, Lock, Freeze, Master, and Up to date

These columns contain flags indicating the drawing status.

Manage drawings


Textual information about the changes in the drawing. For example, if the drawing has been cloned, it says Cloned in this column.


The creation date of the drawing.


The latest modification date of the drawing.


The revision number or revision mark of the drawing.

By default, Tekla Structures shows revision numbers. To show revision marks instead, set the advanced option XS_SHOW_REVISION_MARK_ON_DRAWING_LIST to TRUE.

Revising drawings


The drawing types are identified by the following letters:

  • W for single-part drawings.

  • A for assembly drawings.

  • C for cast unit drawings.

  • G for general arrangement drawings.

  • M for multidrawings.

U (unknown) means that an error has occurred, and you need to delete the drawing.

Drawing types


The paper size the drawing uses.


In a single-part drawing mark is the part position, and in an assembly drawing the assembly position from which the drawing was created. You cannot change drawing marks.

Mark contains the sheet number as well, if it is not zero (0).

You can choose to have Tekla Structures base the mark of cast unit drawings on the position number or the ID (GUID) of the cast unit.



The name given for the drawing in the drawing properties dialog box.

Rename drawings

Title 1, Title 2, and Title 3

Extra drawing titles added in the drawing properties dialog box.

Giving titles to drawings

Ready for issuing by

Indicates who has marked the drawing ready for issuing.

Mark drawings ready for issuing

Locked by

The Drawing list column shows who locked the drawing. If you have logged in to your Trimble Identity, your account name is shown. Otherwise your user name is shown.

Lock drawings

User-defined attributes

You can show up to 20 user-defined attributes in the Drawing list. These user-defined attributes must be added in the User-defined attributes dialog box or panel in drawing properties. To include a user-defined attribute in drawing lists, the user-defined attribute must have the option special_flag set to yes in the objects.inp file.

User-defined attributes in drawings

Drawing status flags

Tekla Structures uses certain symbols called flags, to indicate the status of the drawings. The columns Issue, Ready for issuing, Lock, Freeze, Master and Up to date contain the flags, and the potential additional information is displayed in the Changes column. If a drawing does not have any flag symbol, it is up to date.

How to read drawing status information

The table below explains the meaning of the status flags and information about the status of a drawing in the Drawing list.


Column where shown

Information in the Changes column


Up to date

Parts modified

The parts in the drawing have changed, for example, parts have been added or deleted, or part properties have changed.

Quantity increased or

Quantity decreased

The actual drawing is up to date, but the number of identical parts has changed.

Up to date

All parts deleted

All the parts related to the drawing have been deleted.


The drawing is locked and you cannot open it for editing.


The drawing is frozen. Changes made to the model objects, which have drawing objects associated with them, are no longer available in the drawing.


The drawing has been added as a master drawing in the Master Drawing Catalog.

Ready for issuing

Drawing updated

The drawing is marked ready for issuing. You can check who marked the drawing from the new Ready for issuing by column.

Up to date

Linked drawing changed

You have a linked drawing in this drawing and the linked drawing has been modified.

Up to date Copied view changed A copied drawing has been modified.
Up to date Drawing updated A frozen drawing has been updated.
Up to date Drawing updated Drawing that has been marked ready for issuing has changed.

Up to date


The drawing is a cloned drawing.

The flag disappears when you save and close the drawing.


The drawing has been issued. For example, you might re-issue drawings that have been sent to site.


Issued drawing changed

The issued drawing has been edited or otherwise changed.

Filter drawing list contents

To filter the Drawing list contents, do any of the following:


Do this

Display a predefined set of drawings

Select a set of drawings from the or select drawing set list.

Saved search results are also displayed in this list.

List all drawings

Click Show all.

Invert the contents of the current list

Click Invert.

This feature allows you to list the opposite of the current content.

For example, if you had selected to display Locked drawings, clicking Invert shows all drawings except the locked ones.

List selected drawings only

Select the drawings and click Selected.

List up-to-date drawings only

Click Up to date.

List drawings that need to be updated

  1. Click Up to date.

  2. Click Invert.

Lists only drawings associated with the objects you have selected in the model.

  1. Select objects in the model.

  2. Click By parts.

This is an easy way to identify the drawings associated with a specific part, assembly or cast unit. This works also for objects in GA drawings.

Sort the list according to column name

Click the column name.

Search for drawings and save search results

You can search for drawings in the Drawing list.

To search for drawings and save the results:

  1. In the Drawing list, enter the search criteria in Enter search criteria.

  2. If needed, you can limit the search so that it addresses only information in a certain column by selecting a column from the Search in list.

  3. If needed, you can also limit the search to the currently visible drawings by selecting Search within the currently visible drawings.

  4. Click Search.

  5. Click Store to save the search results.

  6. Enter a name for the search results in the Store Search Result dialog box and click OK.

The search results are saved in the DrawingListSearches folder, which is created in the model folder.

You can move the saved search results to your environment, company or project folder. After you have saved the search results, they will be visible in the predefined drawing sets list in the Drawing list dialog box.


In the following example, you want to find all cast unit drawings that are assigned to Dean Detailer:

  1. From the drawing sets, select Cast unit drawings. Only cast unit drawings are displayed in the list.
  2. In Enter search criteria, type Dean Detailer.
  3. In the Search in list, select Assigned To.
  4. Click Search.

Select drawings in Drawing list

The Drawing list allows you to select one or several drawings at a time. Selecting several drawings is useful, for example, if you want to lock or freeze several drawings at a time, or print several drawings.

To select drawings in the Drawing list:


Do this

Select one drawing

Click the drawing in the list.

Select several consecutive drawings

Click the first drawing, then hold down the Shift key and click the last drawing.

Select several non-consecutive drawings

Click the first drawing, then hold down the Ctrl key and click the other drawings you want to select.

Select all drawings in the list

Press Ctrl+A.

Check whether parts have drawings

You can use the Drawing list to identify parts in the model that have associated drawings.

Before you start, ensure that you have only the Select parts selection switch active on the Selecting toolbar. Otherwise selecting objects can take a long time in large models.

  1. Open a model view where all parts are clearly visible.
  2. In the Drawing list, press Ctrl + A to select all drawings.
  3. To highlight the parts that have drawings, click the Select objects button.

    This works also in GA drawings.

    To see the found parts easier, right-click the model and select Show only selected to show only the parts that the Select objects command has found and hide all others.

  4. After completing the previous step you can highlight the parts that do not have drawings by holding down the Ctrl key and selecting the entire model (hold down the left mouse button and drag all the way from left to right).

Open a drawing when the Drawing list is open

Do any of the following:

  • Double-click drawing.
  • Right-click the drawing in the list and select Open.
  • Select a drawing from the list and click the Open button at the bottom.

When you open a drawing, a message box is displayed showing the progress and what is happening, and a snapshot of the drawing is displayed. You can click Cancel to cancel the opening.

Create and view drawing snapshots

With snapshots you can take a quick look at any drawings without opening the drawing. Use this tool when you just want to check but not edit a drawing, or take a look at several drawings while trying to find the one you are looking for, for example, a certain drawing revision. You can take snapshots of all types of drawings.

A snapshot is by default created when you open and save a drawing. The snapshot represents the situation when the drawing was last saved, so any newer changes to the model are not reflected in the snapshot.

If you have made changes in the drawing and close it by selecting the Close button in the upper-right corner, a message box is displayed where you can select if you want to save the drawing, and also if you want to create a snapshot of the drawing when the drawing is saved.

  1. Select a drawing and open it from the Drawing list.
  2. Save the drawing by going to the File menu and clicking Save drawing.

    The snapshot is saved in the ..\<model>\drawings\Snapshots folder.

  3. Select the same drawing from the Drawing list.
  4. Click the Snapshots button at the bottom of the Drawing list to display the snapshot.

Below is an example of a snapshot.

If you have selected a drawing that does not have a snapshot and click Snapshots, an instructional view is displayed asking you to open the drawing and save it to create the snapshot.

To create a snapshot of a drawing automatically when the drawing is created, set XS_DRAWING_CREATE_SNAPSHOT_ON_DRAWING_CREATION to TRUE in the Drawing properties category in the Advanced options dialog box.

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