Receive purchase order items

Tekla EPM
2021
Tekla EPM Tekla EPM GO

Receive purchase order items

You should mark all purchase order items that have been delivered as received in the PO # dialog box. You can receive material items with or without attaching heat documents or mill certifications to the items. Use the Receive command to select the items that you want to receive and attach heat documents to the items, or the Receive Displayed command to receive all items currently displayed in the PO # dialog box without attaching heat documents.

Receive specific items and attach heat documents

  1. In the upper-left corner of the PO # dialog box, ensure that you are in the receive mode.

    If not, click the Receive Mode button to activate the receive mode.

  2. Select the items that you want to receive.
  3. At the bottom of the dialog box, click Receive.

  4. In the Receive dialog box, define the properties of the received items.

    Note that the available fields in the Receive dialog box are set on the Receiving tab of the Purchase Order Company Standards dialog box.

    Option

    Description

    Date

    The date when the items were received.

    Tekla EPM automatically uses the current date.

    To change the date, do one of the following:
    • Type the date in the Date field.

      The acceptable formats are YYYY/MM/DD, YY/MM/DD, MM/DD/YYYY, and MM/DD/YY.

    • Click the arrow on the right side of the Date field and select a date in the calendar.

    Quantity

    The quantity of the pieces that are received. If multiple items are received at once, the Quantity field is unavailable and all pieces of the items are received at once.

    Type the quantity of the pieces in the Quantity field.

    Substitute Grade

    When selected, you can select a substitute grade for the purchase order item. When cleared, Tekla EPM always uses the original grade of the item instead of a substitute grade.

    If necessary, select the Substitute Grade check box, and click the arrow on the right side of the related field to select the substitute grade.

    Inventory Location

    The inventory location of the material items.

    Click the arrow on the right side of the Location field and select a location in the list, or type a new location in the Location field.

    Secondary Loc

    The secondary inventory location of the material items.

    Click the arrow on the right side of the Secondary Loc field and select a location in the list, or type a new secondary location in the Secondary Loc field.

    For example, you can use secondary locations to represent different inventory sites.

    Bill of Lading #

    The bill of lading number or the shipment number that the material items were received on.

    Type the number in the B/L # field.

    Heat Number

    The heat number of the material items.

    Type the heat number in the Heat # field.

    Note that you need to type a heat number for a material item before attaching documents to it in Document Index.

    Heat SN

    A property that ensures that heat numbers are not duplicated. However, duplications are extremely rare, so using the Heat SN field is optional.

    If necessary, type a value in the Heat SN field.

    Country of Origin

    The country of origin of the material items.

    Click the arrow on the right side of the Country field, and select a country in the list.

    The available countries can be modified in the Countries dialog box. For more information, see Define the countries of origin.

    Finalize on Receive

    When selected, the received material items are finalized when you receive them. This means that you cannot make further changes to the items.

    If material items are received but not finalized, the item quantity changes to zero to update the inventory records.

  5. If necessary, you can attach heat documents to the items. Do the following:
    1. On the right side of the Heat Number dialog box, click Add Doc.
    2. Do any of the following:
      • In the Document Index - Add Document Reference dialog box, click Add File.

      • Drag and drop the heat document to the Document Index - Add Document Reference dialog box.

        If you drag and drop the heat document to the Document Index - Add Document Reference dialog box, skip steps c and d.

    3. In the Open dialog box, browse to find the document that you want to add, and select the document.
    4. Click Open.

      If you want to add more documents with the same settings, click Add Additional File and repeat steps 4 to 6 for each document.

    5. In the Add File dialog box, select the company and contact that provided you with the document in the File Source lists.
    6. According to your needs, do one of the following:
      • To compress multiple documents into one archive, select the Compress Files into a Single Archive option.

      • To leave the documents you added uncompressed, select the Leave Files Uncompressed option.
    7. According to your needs, do one of the following:
      • To move the original document to the selected folder, select the Move File option.

      • To copy the document to the selected folder but leave the original untouched, select the Copy File (Leave Original) option.

    8. Type a description for the documents you added.
    9. Click Add File.
    10. Type a description for the entire document reference.

      This description applies to all documents, emails, and email attachments that you add.

    11. Click Add Document Reference.
    12. To close the Document Index - Add Document Reference dialog box, click the Close button (X) in the upper-right corner.
  6. In the Receive dialog box, click Receive.

The selected items are marked as received and have the selected heat documents attached to them.

Receive all displayed items without attaching heat documents

Note that any applied filters affect which items are displayed in the PO # dialog box. For more information, see Filter information in the PO # dialog box.

  1. In the upper-left corner of the PO # dialog box, ensure that you are in the receive mode.

    If not, click the Receive Mode button to activate the receive mode.

  2. At the bottom of the dialog box, click Receive Displayed.
  3. In the Receive dialog box, define the properties of the received items.

    Note that the available fields in the Receive dialog box are set on the Receiving tab of the Purchase Order Company Standards dialog box.

    Option

    Description

    Date

    The date when the items were received.

    Tekla EPM automatically uses the current date.

    To change the date, do one of the following:
    • Type the date in the Date field.

      The acceptable formats are YYYY/MM/DD, YY/MM/DD, MM/DD/YYYY, and MM/DD/YY.

    • Click the arrow on the right side of the Date field and select a date in the calendar.

    Quantity

    The quantity of the pieces that are received. If multiple items are received at once, the Quantity field is unavailable and all pieces of the items are received at once.

    Type the quantity of the pieces in the Quantity field.

    Substitute Grade

    When selected, you can select a substitute grade for the purchase order item. When cleared, Tekla EPM always uses the original grade of the item instead of a substitute grade.

    If necessary, select the Substitute Grade check box, and click the arrow on the right side of the related field to select the substitute grade.

    Inventory Location

    The inventory location of the material items.

    Click the arrow on the right side of the Location field and select a location in the list, or type a new location in the Location field.

    Secondary Loc

    The secondary inventory location of the material items.

    Click the arrow on the right side of the Secondary Loc field and select a location in the list, or type a new secondary location in the Secondary Loc field.

    For example, you can use secondary locations to represent different inventory sites.

    Bill of Lading #

    The bill of lading number or the shipment number that the material items were received on.

    Type the number in the B/L # field.

    Heat Number

    The heat number of the material items.

    Type the heat number in the Heat # field.

    Note that you need to type a heat number for a material item before attaching documents to it in Document Index.

    Heat SN

    A property that ensures that heat numbers are not duplicated. However, duplications are extremely rare, so using the Heat SN field is optional.

    If necessary, type a value in the Heat SN field.

    Country of Origin

    The country of origin of the material items.

    Click the arrow on the right side of the Country field, and select a country in the list.

    The available countries can be modified in the Countries dialog box. For more information, see Define the countries of origin.

    Finalize on Receive

    When selected, the received material items are finalized when you receive them. This means that you cannot make further changes to the items.

  4. Click Receive.

All items that are currently displayed in the PO # dialog box are marked as received.

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